Retail Gift Aid on Donated Goods

An easy way to increase your charity's income by almost a third, with no further cost to the donor. Retail Gift Aid can be effortless and cost effective, and can even cut down on your admin time.

Our charity EPoS solution simplifies the required Retail Gift Aid process saving your charity time and money whilst providing your charity shop with a feature rich touch screen tilling system:

Retail Gift Aid collection at the Shop

• Donors register by completing a Gift Aid declaration form; their contact details are entered into the till and a Donor Card is issued along with a unique donor ID number.
• Donated goods can now be brought to any branch, regardless of where the donor registered, and the bags labelled with the donor's ID number.
• The donated goods are cleaned, priced, labelled with the donor ID number and put out into the shop.
• When a donated item is brought to the till for purchase - the price, product category and donor ID number is entered into the till.
• If a shop donor forgets their card a simple search will find their record on the till.
• Easy blacklisting for donors who choose not to donate the sale proceeds - with one click let other shops know not to except more goods from that individual.

Retail Gift Aid collection at Head Office

• Shop donor records are automatically available, along with the value of donated goods sales for each donor.
• A donor confirmation letter batch is automatically printed when requested.
• After a defined period the values are automatically added to a gift aid claim table.
• Gift aid claims can be printed out or passed to Charity CRM system for claim.
• No extra handling, no re-keying and full donor contact details available for follow up.

It’s not just the Retail Gift Aid on all the donated goods that you gain – it’s the money you save in the process!

Request a Demo

 

*Retail Gift Aid is the term used to refer to gift aid which comes from the proceeds of the sale of donated goods, such as clothes in a charity shop.

The donated goods are sold on behalf of the donor and then, with the donor’s permission, the charity can claim back the tax already paid to HM Revenue and Customs. The charity acts as an agent for its supporters by selling the donated goods in the hope that once the item has been sold the proceeds will be given to the charity.

In order to process the Retail Gift Aid the donor is required to complete a Gift Aid declaration, the charity must then keep a record of the proceeds of the sale of each item and after the goods are sold must then write to the supporter to confirm that they want to donate the sale proceeds to the charity.

The process required by HMRC can seem complicated and because of the paper trail involved many charities are missing out on the increase in profit that Retail Gift Aid provides.